The Deductible 2016 Mileage Rates for Business and Other Purposes

Posted by Christian Wynns on March 24th, 2016

The IRS issued the 2016 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.

Background: If you use a vehicle for business driving, you can generally deduct the actual expenses attributable to your business use. This includes expenses such as gas, oil, tires, insurance, repairs, licenses and vehicle registration fees. In addition, you may claim a depreciation allowance for the vehicle, based on the percentage of business use. However, annual write-offs are subject to so-called “luxury car” limits, indexed annually.

But some taxpayers don’t want to keep track of every last vehicle-related expense. Another option: Instead of deducting your actual expenses, you may be able to use the IRS’ standard mileage rate. With this approach, you don’t have to account for all your actual expenses, although you still must record the mileage for each business trip, the date, the destinations, the names and relationships of the business parties and the business purpose of the travel. The rate is adjusted annually by the IRS.

Beginning on January 1, 2016, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

*  54 cents per mile for business miles driven. For 2015, the rate was 57.5 cents a mile. The lower amount for this year reflects the fact that gas prices have dropped in the past year (see right-hand box).

*  19 cents per mile driven for medical or moving purposes, down from 23 cents for 2015.

*  14 cents per mile driven in service of charitable organizations. (This amount remains unchanged from 2015.)

The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs as determined by the same study, which was conducted by Runzheimer International.

Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.

A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method under the Modified Accelerated Cost Recovery System (MACRS) or after claiming a Section 179 deduction for that vehicle. In addition, the business standard mileage rate cannot be used for more than four vehicles used simultaneously.

If you have questions about deducting mileage expenses in your situation, consult with your tax adviser.